Financial Committee Proposal

Financial Committee
Mission Statement DRAFT

by Cassidy Sterling,
Chair, Subud Boston

The purpose of the Financial committee will be to oversee the finances and charitable giving of Subud Boston and to support the Treasurer. The Financial Committee will have no power or authority to directly make changes in the policies of Subud Boston, but will have the responsibility to advise the entire membership, the Dewan, and the Subud Boston Executive committee.

The first tasks of the Financial Committee will be…

(1) To consider our present, rather precarious financial position, our system of pledges, and our charitable giving and to present a plan that will, hopefully, be workable over the next two years.

(2)Then, the committee will work investigate possibilities for the use and function of the fund, now called the Housing Fund, that Subud Boston has accumulated and invested over the past thirty or so years.

As Chair of Subud Boston, I feel that I need to stay relatively neutral in this matter. I see my job to be the executive of the group and as a facilitator rather than a mover. I represent the overall interests of the group. In that role, I would say that it is important that one of the proposals the Finance committee should come up with is a contingency plan in case the Subud Boston group should continue to shrink to the point where it is no longer viable — Milton’s name for this was, “Worst case scenario.” As for other proposals, one might be to simply continue to invest the money as we have been doing into the near future, another might be to develop a plan for the use of the income from this investment beyond simply reinvestment, as a sort of endowment fund, and a third might be to use this money as the basis for some kind of rotating loan fund to finance Subud houses in other places. The committee may come up with other ideas, and I would encourage its members not to fix too early on one plan, but rather to brainstorm a bit, without censorship as a first step in thinking about this. Also, I would encourage the committee to interview members of Subud Boston to collect their ideas without letting their own thoughts dominate discussions. This may prove quite difficult to do, as I know both Ruslan and Milton have pretty strong ideas about this money already!

The way the Finance Committee goes about its work will, of necessity, be a process which the committee, itself, will have to develop; but I would advise them to work with the Helpers and use testing, not so much to judge the plans they come up with, as to touch base with their own feelings, both Inner Feelings and those influenced by the material forces. Bapak had a lot to say about the importance of working with and mastering the material force in our life on earth, and we Subud people have not done so well working with these forces in the past. Finding a way to use money creatively and not from a position of poverty and need, and to avoid being carried away by the thoughts and feelings of our hearts and minds may be a process with important lessons for all of us. So, the Financial Committee will, I believe, have a spiritual as well as a practical function. We can expect that, because we deal with money while going through the process of the latihan, staying clear in our feelings will be our difficult task. When the Financial Committee members feel angry, that is probably a sign to check in with the inner self, take a few minutes to do latihan, and to ask God for guidance. As all who were at the recent Dewan Meeting on August 31 saw, these issues can arouse us to anger very quickly and in unexpected ways.

FINANCIAL COMMITTEE MEMBERSHIP

The committee should be made up of three to four members, balanced, as much as possible between men and women. At the moment, we know that Milton and Ruslan would like to serve, so we need at least one more member who should be a woman.

The Financial Committee will be a permanent organization whose members should have a fixed term office. (I feel it would be better to have some turn over in the committee’s membership, rather than to have it be something that is run by the same people for many years.)

TIMELINE

I would like to have a report from the Financial Committee ready at least a week before the next General Membership Meeting on October 19, 2014. This report will include a draft of a mission statement to be approved by the membership and an outline of their thoughts and possible proposals.  This is the beginning of a process and I don’t expect any final decisions at that meeting. By next Spring we should expect to be narrowing down our options and hopefully at the General meeting then, we can finalize our plans. However, feedback from the committee itself will be an important factor in developing any fixed timeline.

Respectfully submitted

Cassidy Sterling
Chair, Subud Boston

April General Meeting

We held the general meeting on Sunday, April 13. We discussed the group’s finances, the need to care for our latihan facilities, and the schedule for the upcoming months. Below are some details, but perhaps the most vital discussion concerned finances. As things stand at the moment, we are not quite bringing in enough revenue to cover our most basic expenses. If you have not pledged, please consider your situation carefully and pledge what you can afford. If you think you could raise your donation a bit, this would be very helpful. If you have any fundraising ideas, please discuss them with your brothers and sisters. Funding our group is a responsibility that all of us share.

Cassidy

Dates to remember

At the general meeting we went over dates for the upcoming months. Here are some that you should mark on your calendar

2014
April 27: Cleaning at Temple, 4 PM (go out for dinner after)
June 22: Bapak’s Birthday (At the Temple Beth Israel)
June 28 – July 28: Ramadan
July 19: Emmanuel’s Pond Party, Concord, MA
September 20: New England Gathering
October 19: Annual General Meeting
December 6: Christmas Party

2015
February 6: Kedjiwaan Day

 

Cleaning Day!

cleanPlease join us for an afternoon of refreshing spring cleaning at the Temple Beth Israel. Bring your vacuum cleaners, buckets, mops, and other cleaning supplies and lets have some fun! We’ll start at 4 p.m. with latihan, do some cleaning and then go out for dinner. We will also rent a carpet cleaner so there will be no latihan at 7 due to wet carpets. Please sign up below and let us know which cleaning supplies you can bring.

Don’t bring food, we plan to go out for dinner afterward.

Proposed Subud East Coast bylaws

This is a copy of the notice regarding the proposed SEC bylaws that was sent out by Manuella Martinaitis, Acting Chair of Subud East Coast at the end of March 2014

A special meeting of Subud East Coast is hereby called on Sunday, May 25th, 2014 at the Subud East Coast Congress which is being held in conjunction with the Subud USA national congress in Pittsburgh at the Robert Morris University. The purpose of this meeting is to ratify our New East Coast by-laws as well as to test and dertermine new officers for the Dewan

Respectfully Manuela Matinaitis
Acting Chair, Subud East Coast

Read the draft of the proposed SEC bylaws.

The part of the proposed bylaws that is particularly relevent to local groups, such as Subud Boston, is Article III, which defines local centers. Since Subud Boston is already incorporated, we have to determine how this definition will effect us and our relationship to the region.

April Schedule 2

April 6  Testing Night
 April 13  Membership Meeting (5:15 pm for latihan, Meeting begins at 6:00 pm sharp)
 April 20  Easter (Regular Latiahan, but Dewan Meeting postponed to April 27)
 April 27  Dewan Meeting, (5:15 pm for latihan, Meeting begins at 6:00 pm sharp)

April Schedule

Dear Brothers and Sisters,

I am running behind schedule this month so this is going to be a short message just to let you know the April schedule and a few bits of important information. I will send out a more complete newsletter hopefully by the end of the week.

Kedjiwaan Days: After the February Kedjiwaan Day, we were all so enthusiastic that at the Dewan meeting that followed we decided to try to have four Kedjiwaan Days a year. The first of these was set to happen in the beginning of May, but there are so many things going on in May that we subsequently decided that we would pull back on that. At the moment I don’t know whether that event will be happening; but, if it does, it will be held on May 4th at the Temple.

You will find the schedule for April below. The important date is April 13th, when we will be holding a general membership meeting. The meeting will be at 6:00 o’clock with a latihan beforehand. Quiet time for the premeeting latihan begins as 5:15 PM.

There are no birthdays in April and the meeting is being held on what would have been Birthday Night. But it would be good, I think, to bring some light snacks. If anyone could bring fruit, crackers, bread, or cheese, that would be great.

love

Cassidy

From the Chair, February 25, 2014

Cassidy at an Indian carp hatcheryDear Sisters and Brothers,

We were happy to have the chance to see so many of our friends at the Kedjiwaan Day. The event was so successful that, at their meeting the following Sunday, the Dewan decided to try to hold Kedjiwaan Days more often. Because the national and regional congresses are to be held together at the end of May, the next one will be in the beginning of the month, probably May 4th. This one will be a local event but we are planning a larger, New England gathering to be held in September.

Location is a problem with these gatherings. Temple Beth Israel is not an ideal facility for social events, and it looks less and less likely that the Congregational Church of Westborough will be available; so, we are looking for a new venue with good latihan spaces, kitchen facilities and one that is accessible by public transportation.

Samuel has created an excellent financial report for us. Unfortunately, our financial situation is not very perky at the moment and, unless we increase our revenue, we may fall short by as much as $1600 by the end of the year. I urge all of you to read the report [Link] and, if you have not pledged yet, to consider how much you can afford.

I truly believe that, if we can support the group with both “time and treasure” Subud Boston will become more vital, it will grow, and our Subud group will begin to nourish us in ways that have not been manifestly apparent before. There is a change in the wind; and I am hoping that, through latihan, testing, participation, and hearts and minds that are open to the will of God, we are going to begin to experience a transformation.

Cassidy
Chair, Subud Boston

Dewan Meeting, Sunday, Jan. 26

Aside

We have moved the date of the Dewan meeting to Sunday, January 26th in order to accomodate the schedules of some of the members. This was originally scheduled to be a meeting for committee matters; but because we had to skip our last meeting due to bad weather, this meeting will focus on helper concerns. The committee will try to meet on a different date to catch up on business.